Kanban

What is Kanban?

Kanban is a visual project management and workflow system that helps individuals and teams manage tasks more efficiently. It originated in Japan and it has since been adapted for various industries, including software development and marketing.

It's a simple but powerful way to manage work visually and continuously improve processes. It's particularly useful for projects that deal with a high volume of tasks with varying priorities.

Please keep in mind this is a vast subject and this tutorial covers only what's relevant to the Borddo app when it comes to the Kanban methodology. For the purpose of this tutorial, we will use Borddo for a basic to do list, named Daily Planner, which we can use for our daily tasks.

The purpose of this article is to provide a real example on how you can use Borddo.

Visual Board

Imagine a board divided into columns and each column represents a stage in your workflow. This board represents a project, in this case, our to do list. A basic workflow layout is having columns like "To Do," "In Progress" and "Done".

Columns

The columns on the board represent the different stages a task goes through from start to finish.

Tasks move from left to right across the board as they progress through each stage. For instance, a new task will be placed in the "To do" column, then it will be moved in the "In progress" column when we start working on it and then in the "Done" column when we finish it.

Cards

Tasks or work items are represented by cards. Each card corresponds to a specific task that needs to be completed.

Write the task details on the card, including a brief description and any relevant information.

Priorities

Priorities show how important or urgent a task is. They help you decide what to focus on first so you don’t get overwhelmed.

Think of priorities like traffic lights🚦- in our to do list, we have 4 types of priorities:

🔴 High priority – Do this as soon as possible. It’s urgent or very important.
🟡 Medium priority – Important, but not as urgent. Do it after high priority tasks.
🟢 Low priority – Nice to have done, but not critical. Do it when you have extra time.
⚪ No priority – Default on every board, can't be changed or removed. Use it when you can't decide on the task's priority or don't need one.

Subtasks

Break big tasks into smaller steps. Sometimes a task feels too big to handle all at once. Subtasks let you split it into smaller, more manageable pieces.

For example, in our to do list, we have a task called “Plan birthday party”. It will have the following subtasks:

Make guest list
Buy decorations
Order cake
Send invitations

As you complete each subtask, you check it off. This makes progress feel easier and keeps you from forgetting steps.

Attachments

Keep important files with your task. Attachments let you add files, such as images or documents, directly to a card so everything you need is in one place. This way, you don’t waste time searching for files later.

In our to do list example, we have:

Added a PDF of our travel itinerary to “Plan vacation”
Attached an image of a design to “Review new logo”

Comments

Communicate or leave notes. Comments let you add updates, reminders, or ideas to a card. They’re like sticky notes for your tasks.

In our to do list example, we have left the following comments:

“Waiting for feedback from John” on the “Review new logo” task
“Remember to call the bakery before Friday” on the “Plan birthday party” task

If you’re working with others, comments are also a place to discuss tasks and share updates without switching apps.

Conclusion

Use this tutorial as an introduction to Borddo and learn how you can stay organized and get things done using the features above — and there’s still so much more to explore. Think of it like a smart app that shows the big picture and gives you a visual way to manage your tasks, so you always know:

📋 What needs to be done
🔄 What you’re working on now
✅ What’s already finished

What's next?

Feel free to create your own board — it can be similar or completely different. Use it as your personal playground to explore and learn more about our app.

This article only scratches the surface of Borddo’s powerful features. Check the sidebar for related articles to learn how to get the most out of Borddo and use it like a pro.